Privacy Policy

1. Information We Collect

We only collect information that you voluntarily submit to us or that is automatically recorded by our hosting infrastructure. This includes:

• Inquiry Data: When you complete the contact form, we collect your Full Name, Email Address, Company Name, and any message details you input.
• Technical Data: Standard server logs record your Internet Protocol (IP) address, browser client details, page referrals, and timestamps to maintain site security.
• Cookie Data: We only utilize essential, non-tracking cookies strictly necessary for server performance and website responsiveness. We do not run third-party advertising trackers.

2. Legal Basis for Processing

Under the UK GDPR, we process personal information based on the following grounds:

• Consent: When you voluntarily submit your details using the corporate inquiry form.
• Contract Execution: Processing necessary to take preliminary steps at your request prior to entering into a consulting agreement.
• Legitimate Interests: Necessary for security audits, system maintenance, and replying to queries submitted to us.
• Legal Obligations: Compliance with statutory accounting, reporting, and corporate disclosures in England & Wales.

3. How We Use Your Data

Your personal data is used solely for professional business purposes, including:

• Replying to business proposals, questions, or requests for service quotes.
• Administering and delivering business and management advisory contracts.
• Monitoring and securing our web infrastructure to prevent security breaches.
• Meeting statutory corporate, accounting, and tax filing obligations.

4. Data Retention

We do not hold personal data longer than necessary. Contact form submissions are retained for up to 12 months for review, unless they result in a signed consulting agreement, in which case files are retained for 6 years from the termination of the contract to satisfy UK commercial record retention requirements.

5. Data Security

We utilize standard industry practices, including Secure Sockets Layer (SSL/TLS) encryption, to safeguard all data during transmission. While we make every effort to secure our networks, please be aware that no transmission over the internet is completely secure, and submissions are made at your own risk.

6. Sharing Your Data

We do not sell, rent, or distribute personal data to third parties for marketing purposes. Your information is only shared under the following conditions:

• With trusted service providers hosting our web servers, operating under strict data protection agreements.
• When legally required by law enforcement, regulatory authorities, or government bodies in the United Kingdom.

7. Your Data Protection Rights

Under UK data protection law, you have specific rights regarding your personal information, including:

• Right of Access: Request copies of the personal data we hold about you.
• Right to Rectification: Request correction of any inaccurate or incomplete records.
• Right to Erasure: Request that we delete your personal data (under certain legal conditions).
• Right to Restriction: Request that we limit the processing of your data.
• Right to Object: Object to our processing based on legitimate interests.
• Right to Data Portability: Request transmission of your data to another organization.

To exercise any of these rights, please submit your request to our data compliance team at:
Email: shorehudson033@gmail.com
Phone: +44 7454 739255
Address: SHORE & HUDSON LTD, 20 Wenlock Road, London, England, N1 7GU

8. Regulatory Authority

If you are unsatisfied with how we handle your personal information, you have the right to lodge a complaint with the UK supervisory authority:
Information Commissioner's Office (ICO)
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Website: https://ico.org.uk